Mental Health Research Ethics and Governance Office

Authorisation Process for Research Projects

All research projects submitted for ethics review and governance review by the NMHS Mental Health, Public Health and Dental Services (MHPHDS) Mental Health Research Ethics and Governance Office (REGO) must be lodged via the Research Governance Service (RGS) website (external site).

The RGS is a centralised IT system that enables the completion, submission, administration, tracking and reporting of ethics and governance applications for research projects conducted in WA Health. The RGS must be used for all ethics and governance applications submitted to MHPHDS Mental Health REGO for approval.

The WA Health Research Governance Framework (external site) provides further information on WA Health governance review processes.

Please read the All Users (Getting Started) Guide and the Research User Guide (Part A & B) (external site) on the RGS website for more information regarding the RGS and the submission process for new projects.

The MHPHDS Mental Health REGO process of ethical and governance approval for research conducted within the MHPHDS MH is outlined in the MHPHDS MH REGO Standard Operating Procedures (PDF).

For a quick guide on how to apply to the MHPHDS Mental Health REGO for ethics and governance approval, please read our Working with us (PDF) document.

Ethics Review

All human research conducted in MHPHDS Mental Health must undergo ethical and scientific review, approval and monitoring by MHPHDS Mental Health Human Research Ethics Committee (HREC).

MHPHDS Mental Health HREC is registered with the National Health and Medical Research Council's (NHMRC's) Australian Health Ethics Committee (AHEC) and operating in accordance with the NHMRC National Statement on Ethical Conduct in Human Research 2007 (external site). For ethics application enquiries please contact us.

Governance Review

All human research conducted within MHPHDSMH must undergo a governance review which is the mechanism for professional, legal and financial accountability and transparency and is consistent with the NHMRC's Australian Code for the Responsible Conduct of Research 2007 (external site) (‘the Code’).

The governance review is a separate process to the ethical and scientific review and is conducted in parallel to the ethics approval process.

It is not necessary to await the ethics outcome before preparing and submitting a governance application to the relevant RG Office. However, scientific and ethics approval must be obtained and form part of the final governance review, prior to a request for authorisation to the NMHS MHPHDS Executive Director or their delegate.

For governance application enquiries please contact us.

Ethics and Governance Amendments

For ethics/governance amendments enquiries please contact us.

Governance Amendments

For governance amendments to an authorised research project, please use the forms on the RGS website (external site)

Please forward one electronic copy of your completed application and supporting documents (e.g. information sheets, consent forms, etc.) by email to NMAHSMHREGO@health.wa.gov.au.

Ethics Amendments

For ethics amendments to an authorised research project, please use the forms on the RGS website (external site)

Please forward one electronic copy of your completed application and supporting documents (e.g. information sheets, consent forms, etc.) by email to NMAHSMHREGO@health.wa.gov.au.

Quality Improvement (QI) and Case Studies/Case Reports

If your project is a QI study or a Case Study/Case Report, it should be submitted for approval to the MHPHDS Mental Health Safety, Quality and Performance (SQP) Unit. Information is available at the Safety, Quality and Performance Unit’s Quality Improvement page (staff intranet).

QI and Case Studies/Case Reports investigators who wish to publish their findings from such studies need to apply to the MHPHDS Mental Health HREC for ethical review or an exemption from ethical review.

Please note, projects applying for HREC review exemption must provide evidence that their project has been authorised by the MHPHDS Mental Health SQP Unit. In order to be considered for ethical review, or prior to requesting an exempt letter from the HREC, the Principal Investigator needs to submit a MHPHDS Mental Health HREC Application for Ethics Review Exemption Form for QI/Case Studies (Word) to the REGO. See contact us details.

Annual / Final Reports

To meet the requirements of research monitoring, researchers are required to submit an annual or final report to the MHPHDS Mental Health REGO on the progress/outcome of their research. The annual/final reports must be submitted to the REGO Executive Officer (see contact us details) by the due date (which is the research approval anniversary date).

The Annual/Final Report Forms (external site) are located on the RGS website.

Compliments, complaints and suggestions

If you have any compliments, complaints or suggestions regarding a research project undertaken within the MHPHDS Mental Health jurisdiction, please contact us.

Last Updated: 11/09/2020